Following are the guidelines on how to renew your Philippine passport in the Land of the Rising Sun, Japan. Do follow these instructions and guidelines to the letter to ensure that your passport would be processed in the most convenient time possible.
Please also make sure that you process the application at least 9 months before your passport expires. Remember that in certain countries, you can only travel if your passport is more than 6 months before expiry. So processing the renewal earlier is much better to avoid delay in travel plans as well as to make sure you have allotted enough time for the release of the new passport.
Related Post: Japan Do’s and Dont’s
Guide to Applying for a New Passport at the Philippine Embassy in Tokyo and Philipine Consulate General in Osaka
The information below are the details that you will need in order to get a new passport in the respective offices. Depending on your nearest location, you can either go to the Phil embassy in Tokyo or the PCG Osaka office. Please be guided accordingly.
Requirements for E-Passport renewal
Personal appearance of the applicant is required in the Philippine embassy. Plus, he must be able to present the following documents:
- Fully filled-in application form from the website or filled up on-line.
- Copy of your old passport for renewal
- Copy of the passport data page and amendment page
- One self-addressed Japan Post envelope (JPY 510 Letter pack)
- Passport fee amounting to JPY 7800 or its dollar equivalent
- Any additional requirements as required by the embassy
Photocopies of documents are supposed to be made in A4 sized paper and should be prepared prior to your appearance in the Philippine Embassy.
If you’re holding a brown passport issued before May 1, 1995:
Bring the following additional requirements to your appearance:
- Photocopy of passport pages 1,2,3, 4 and the last page.
- Original copy and photocopies of the Philippine Statistics Authority (PSA) or National Statistics Office (NSO) issued Birth Certificate (obtained and released six months prior to passport application).
2a. If the Birth Certificate’s entries are unreadable, a Local Civil Registrar’s Office issued Birth Certificate would suffice.
If you’re holding a green passport (Machine-Ready Readable Passport or MRRP)
Bring the following additional requirements to your appearance:
- Photocopies of passport photo and data page and passport’s last page.
- Original copy and photocopies of the Philippine Statistics Authority (PSA) or National Statistics Office (NSO) issued Birth Certificate (obtained and released six months prior to passport application).
2a. If the Birth Certificate’s entries are unreadable, a Local Civil Registrar’s Office issued Birth Certificate with transcription would suffice.
If you’re holding a Machine Readable Passport (MRP)
Bring the following additional requirements to your appearance:
- Photocopies of passport photo and data page and passport’s last page.
- Original copy and photocopies of the Philippine Statistics Authority (PSA) or National Statistics Office (NSO) issued Birth Certificate (obtained and released six months prior to passport application).
2a. If the Birth Certificate’s entries are unreadable, a Local Civil Registrar’s Office issued Birth Certificate with transcription would suffice.
For Married Women who wish to Use their Married Surnames:
Bring the following additional requirements to your appearance:
- Original and photocopies of the Philippine Statistics Authority (PSA) or National Statistics Office (NSO) issued marriage Certificate or the report of Marriage (obtained and released six months prior to passport application).
1a. If the Marriage Certificate’s entries are unreadable, a Local Civil Registrar’s Office issued Marriage Certificate with transcription would suffice.
Important Note: The married woman using the surname of her husband cannot revert to her maiden name unless she becomes widowed, divorced with recognition from the Philippine judicial courts or annulled.
For Formerly married women who wish to revert to their maiden name:
Bring the following additional requirements to your appearance:
- Original copy and photocopies of the Philippine Statistics Authority (PSA) or National Statistics Office (NSO) issued Birth Certificate (obtained and released six months prior to passport application).
1a. If widowed: Original copy and photocopies of the Philippine Statistics Authority (PSA) or National Statistics Office (NSO) issued Death Certificate of the deceased husband (obtained and released six months prior to passport application).
1a.1 If the Death Certificate’s entries are unreadable, a Local Civil Registrar’s Office issued Death Certificate with transcription would suffice.
1a.2 If the deceased husband is a Japanese national, Koseki Tohon is required.
1b. If annulled: Original and photocopies of the Department of Foreign Affairs Authenticated Philippine Court Order effecting the annulment.
1b.1 Original and copy of annotated PSA/NSO Marriage Certificate or Report of Marriage (issued less than 6 months before date of passport application).
If the Marriage Certificate’s entries are unreadable, a Local Civil Registrar’s Office issued Marriage Certificate with transcription would suffice.
1b.2 Original and photocopies of the PSA/NSO Advisory on Marriages (issued less than 6 months before date of passport application).
1c. If divorced: Original and photocopies of the Department of Foreign Affairs Authenticated Philippine Court Order effecting the foreign divorce.
1c.1 Original and copy of annotated PSA/NSO Marriage Certificate or Report of Marriage (issued less than 6 months before date of passport application).
If the Marriage Certificate’s entries are unreadable, a Local Civil Registrar’s Office issued Marriage Certificate with transcription would suffice.
1c.2 Original and photocopies of the PSA/NSO Advisory on Marriages (issued less than 6 months before date of passport application).
For Applicants Below 18 years old:
Bring the following additional requirements to your appearance:
- A copy of the valid passport and a photocopy of the passport photo and data page of the parent or legal guardian of the minor. If the parents are not married, the mother’s passport is needed. Should the mother not be available for an appearance, an authorization and valid ID should be presented by the father or legal guardian.
- Original copy and photocopies of the minor’s Philippine Statistics Authority (PSA) or National Statistics Office (NSO) issued Birth Certificate (obtained and released six months prior to passport application).
2a. If the Birth Certificate’s entries are unreadable, a Local Civil Registrar’s Office issued Birth Certificate with transcription would suffice.
- Personal appearance of the parent or the legal guardian
For Applicants who are Legally Adopted:
Bring the following additional requirements to your appearance:
- Original copy and photocopies of the minor’s Philippine Statistics Authority (PSA) or National Statistics Office (NSO) issued Birth Certificate (obtained and released six months prior to passport application).
- Original and photocopies of the amended PSA/NSO’s Birth Certificate or Report of Birth wherein the new adoptive surname is reflected. (obtained and released six months prior to passport application)
- Original and photocopies of the Department of Foreign Affairs-Authenticated Philippine Court Order on Adoption and Certificate of Finality.
For Applicants who Availed of Dual Citizenship or Elected to have Philippine Citizenship pursuant to RA 9225 (The Citizenship Retention and Re-acquisition Act of 2003)
Bring the following additional requirements to your appearance:
- Original copy and photocopies of the Philippine Statistics Authority (PSA) or National Statistics Office (NSO) issued Birth Certificate (obtained and released six months prior to passport application) or the Report of Birth.
1a. If the Birth Certificate’s entries are unreadable, a Local Civil Registrar’s Office issued Birth Certificate would suffice.
- Original and photocopies of the applicant’s Oath of Allegiance
- Original and photocopies of the applicant’s Order of Approval
- Original and photocopies of the applicant’s Identification Certificate (if available upon application)
The above-mentioned requirements and guidelines must be followed to the letter if the applicant wants to have the process done properly. The Philippine Embassy reserves its right to ask for additional requirements as needed.
Contact Information
Tokyo Philippine Embassy
Address: 5 Chome-15-5 Roppongi, Minato, Tokyo 106-8537, Japan
Phone Number: +81 3-5562-1600
Website: http://tokyo.philembassy.net
Google Map of Tokyo Philippine Embassy
Philippine Consulate General Osaka, Japan
Address: 〒540-0001 Osaka Prefecture, Osaka, Chuo, Shiromi, 2 Chome−1−61, ツイン２１ＭＩＤタワー
Phone Number: +81 6-6910-7881
Website: http://osakapcg.dfa.gov.ph
Google Map of Philippine Consulate in Osaka