Japan is a very popular place for expats and a lot of Filipinos are working and residing there. If you are one of them, you can go to the Philippine embassy located in Tokyo to avail of their services, such as passport application, passport renewal, visa-related services, birth certificate application, death certificate application, marriage solemnization, and so on. The embassy is also working with POLO and OWWA to serve Filipinos who are employed in Japan. You can easily talk to them through the embassy in case you have legal issues to deal with and you want assistance to save you from emergency situations.
POLO and OWWA are also reachable through the Philippine embassy and consulate. POLO or the Philippine Overseas Labor Office is the overseas arm of DOLE. Overseas Filipino Workers can get the assistance of POLO in case they need legal help or they are in an emergency situation. POLO has more than 30 branches all over the world, especially in large continents such as Europe, Asia, and America. So, even if you are far away from the Philippine, the government will help and save you in a dangerous or complicated situation you are in.
As someone who is working abroad, you need to keep the details of the embassy all the time. You will never know when you will need the help of the government. Even if it’s just for minor inquiries or assistance such as reporting your lost passport or asking about passport application inquiries, you may contact the embassy all the time.
In this blog, we shared the most important information about the Philippine Embassy in Japan. You might want to refer to this article so that you would know the services it offers, the frequently asked questions, contact details including phone and email, location, and a map guide.
History – PH Embassy Tokyo
The relations of the Philippines and Japan have been existing since the 16th century. There were negotiations as to the purchase of the Philippines from Spain and so on. After a series of wars and conquers, the post-war relations of both countries expanded. When the US granted the independence of the Philippines in 1946, the Philippines entered into San Francisco Peace Treaty as a signatory together with Japan. The formal diplomatic relations were then normalized in 1956. In 1960, both of the countries signed a Treaty of Amity and it took effect in 1973.
If you want to know the services offered by the Embassy of Japan, here’s the list:
- Consular Outreach Program
- Adult New Applicant
- Adult Renewal Applicant
- Minor New/Renewal Applicant
- Travel Document
- Authenticating Documents Made Simpler by the Apostille
- Civil Registry
- Solemnization of Marriage
- Report of Marriage
- Report of Birth
- Report of Death and/or Consular Mortuary Certificate
- Dual Citizenship
- Waiver of Exclusion Ground
- Certificate of Not the Same Person
- Balikbayan Program
- Schedule of Consular Services and Fees
- Consular Service Fees and Turnaround Time
- List of Other Services
- Transport of Pets
- NBI Clearance
- Renewal of Philippine Driver’s License
- Securing a J1-Waiver
- PH Requirements for Medical Missions
- Departure Formalities
- Philippine Overseas Labor Office
- Issuance of Overseas Employment Certificate
- OWWA Membership Program
- Employment Contract Verification and Authentication
- Implementation of POEA Rules on Direct Hiring
Frequently Asked Questions Regarding the Services
What are the documents I should bring during my passport renewal?
To renew your passport, you have to submit a list of documents that serve as requirements. Here are the papers that you need to collect and submit to the embassy.
- Original old or expired passport.
- Complete passport application form.
- Photocopy of your passport’s data page
- Photocopy of your permanent resident card, a record of landing, and work permit.
- Passport processing fee
What are the documents needed when a minor wants to obtain a passport?
Minors can obtain their own passports from the Philippine Embassy in Japan with the following requirements. They also need to be with both of their parents when applying for one.
- Birth certificate
- Report of birth form
- Letter from the doctor who delivered the child attesting to the birth.
- Medical record of the child from the hospital where the child was delivered, in case the doctor can’t be located anymore.
- Original and photocopies of the passports of the parents.
- Letter of consent with the signature of both parents
What happens if I lost my Philippine passport?
In case of a lost passport, you can still apply for a new passport with the following requirements:
- Police report or case certificate
- Affidavit of Loss of Passport (this can be completed in the Philippine embassy but with a separate processing fee).
- Birth Certificate
- Marriage Certificate if applicable
- A legal document showing your name, date of birth, and place of birth.
- Photocopy of your lost or destroyed passport, if applicable.
- Death certificate of spouse, if applicable.
- Annulment/divorce, if applicable.
Is dual citizenship allowed?
Normally, dual citizenship is allowed in the Philippines provided that you have a certification from the government allowing you to possess citizenship from the Philippines and from another country.
Tips When Visiting the Embassy
When visiting the embassy, here’s what you need to consider:
1. Visit the official website of the Philippine Embassy in Japan.
It helps a lot if you will visit first the official website of the Philippine Embassy in Japan. The government posts all updates, changes, announcements, and news on the website.
2. Collect all the requirements needed.
You need to collect all the requirements and keep them with you on the day of your appointment.
9:00 AM – 5:00 PM
Embassy of the Philippines in Tokyo
Contact Person: H.E. (Mr.) Jose Castillo Laurel – Ambassador Extraordinary and Plenipotentiary
Address: 5-15-5 Roppongi Minato-ku, Tokyo. 106-8537
Tel. No.: (+81-3) 5562-1600 / 1601 / 1602 / 1604 / 1605
Fax No.: (+81-3) 5562-1603
ATN Hotline No.: (+81) 804-928-7979
Email: email@example.com/ firstname.lastname@example.orgemail@example.com
Website: tokyope.dfa.gov.ph / www.tokyo.philembassy.net
Google Map Location
In case you are wondering where the Philippine Embassy in Tokyo is located, below is a map guide for you: