For Filipinos in Malaysia including Sabah, if you’re working there, you’ll still be able to renew or apply for a Philippine passport easily. All you need to do is to provide the staff of the Philippine Embassy in Kuala Lumpur with the following requirements and follow the guidelines. Here’s a guide how to renew your passport for your reference.
Remember, you cannot ask them to expedite the process. You can only bring the documents with you for facilitation of your application. So please make sure that you DO NOT wait for your passport to expire before you renew. At least renew it a 9 months before as there might be a long queue of OFWs also applying for a new passport. This is also to avoid disrupting your travel plans.
Guide to Applying for a New Passport at the Philippine Embassy in Kuala Lumpur
When you get to visit the Philippine Embassy make sure to wear proper attire – meaning sleeved and collared shirts for men, dresses or blouses and skirts or slacks for women. Proper footwear should also be observed – sandals, closed shoes are acceptable but definitely, no slippers! Sandos, walking shorts and cut-off jeans are definitely out of the question.
Make sure you would also bring the requisite passport fees with you, amounting to MYR 231 (approximately $54) when you apply for your passports.
Also, personal appearance is required for the biometrics taking. There will be no exemptions to this rule except for children who are 7 years old and below who will have to be signed for by their parents or legal guardians.
Always make sure, when you are applying for your passport, that you would be able to present the following documents:
- An accomplished e-Passport Application Form downloadable online or obtained from the Embassy or its staff.
- A copy of your latest passport and also photocopies of your data page which should also show the departure and arrival stamps from the Bureau of Immigration.
- Photocopy of your Employment Contract
For First Time Applicants Born in the Philippines
For first time passport applicants, they must be able to provide the following documents:
- NSO- or PSA-issued Birth Certificate in Security Paper or in the absence of such, a Certified True Copy of the Birth Certificate issued by the Local Civil Registrar’s Office duly authenticated by the PSA.
- Proof of Identification documents which show the applicant’s full name, date and place of birth and their citizenship. Acceptable documents include but are not limited to: baptismal certificate, CTC of Voter’s Affidavit from the Commission on Elections (COMELEC)
For First Time Applicants Born in Sabah and Malaysia
For applicants born in Malaysia and Sabah, they have to provide these documents for them to acquire a Report of Birth which is needed for passport application:
- Four copies of accomplished original Report of Birth
- An original copy and four copies of the Birth Certificate from the Jabatan Pendaftaran Negara (JPN) or the National Registration Department (NRD), authenticated by the Ministry of Foreign Affairs, Putrajaya.
2a. if the Birth Certificate is in Bahasa Malaysia, it must be supported by an English translation authenticated by the Ministry of Foreign Affairs in Putrajaya.
- Four original copies, notarized affidavit of delayed registration of birth if the child is more than one-year old
- The original and four photocopies of the Marriage Contract of the parents from the Philippine Statistics Authority, if the marriage ceremony was performed in the Philippines.
- The original and four photocopies of the Report of Marriage from the Philippines Statistics Authority (PSA) or from the Philippine Embassy in Kuala Lumpur (for marriages recently registered and reported), if parents’ marriage was solemnized and registered in Malaysia)
- Any proof of identity of the applicant.
- Any proof of citizenship of the parents:
7a. Parents’ passport (Original and four photocopies)
7b. PSA-issued Birth Certificate of Parents (Original and four photocopies)
7c. PSA-issued Death certificate of parents (Original and four photocopies), if both are deceased
7d. PSA-issued Birth Certificate of applicants’ brother or sister. (Original and four photocopies)
8) Four (4) recent colored photograph sized (1.77” x 1.37”) of the child.
For Passport Renewal
For those seeking for their passport renewal, the following requirements and guideline must be met:
- Personal appearance before the Embassy’s staff for biometrics taking.
- Duly filled-in passport application form.
- Original copy of the passport and photocopies of the data page.
For Married Women
The following guidelines must be observed:
- If the marriage was performed in the Philippines, there must be a PSA-issued Marriage Contract in security paper or in the absence of such, a Certified True Copy of the Marriage Certificate issued by the Local Civil Registrar’s Office.
- If marriage was performed outside of the Philippines, a Report of Marriage must be presented. For the Report of Marriage to be granted, applicants must prepare the following requirements:
2a. Four copies of duly filled-in original Report of Marriage
2b. An original copy and four copies of the Marriage Certificate from the Jabatan Pendaftaran Negara (JPN) or the National Registration Department (NRD), authenticated by the Ministry of Foreign Affairs, Putrajaya.
2c. Original and four photocopies of passports of the Filipinos
2d. Original and four photocopies of the Identification card or passport of the foreign spouse, if one of the parties involved in the marriage is a foreign national.
2e. Four copies of recent colored photographs – passport size (1.77” by 1.37”) for both parties
2f. Four copies of the Legal Capacity to Contract Marriage (LCCM) issued prior to the ceremony of marriage
For Minors (Below 18 years of age)
The following guidelines must be observed for minors applying for their passports:
- Personal appearance of either parent alongside that of the applicant.
- If minor is traveling alone, or NOT with either parent, an Affidavit of Support must be presented. (click here)
- If both parents are not in Malaysia at the time of application, they must prepare the following requirements:
3a. Passport of the person traveling with the minor
3b. Affidavit of support by either parent which needs to be an authenticated copy from the nearest Philippine Embassy or Consulate General.
- If the minor is an illegitimate child, personal appearance of the mother is needed.
Procedures for Securing Passports
Follow these steps to get your passport application processed properly:
- Proceed to the Consular Section of the Philippine Embassy. The Embassy is located at the Ground Floor of 1 Changkat Kia Peng, 50450 Kuala Lumpur, Malaysia.
- Get yourself a queue number from the automated queue system
- Wait for your number to be called at the screen
- Proceed to Window 1 and submit all the requisite documents
- Please wait for your queue number to be called for the payment of consular fees (click here).
- Proceed to Window 3 for the payment.
- Wait for your turn to be called for the biometrics data capturing and encoding at Door 5.
Release of Philippine Passport
The Philippine Passports are centrally produced in Manila and arrive in one to two months from the date of application.
Applicants can wait for the availability of their passports thru the Embassy’s website at: http://www.philembassykl.org.my/finder/index.php
Applicants may personally claim their passport, showing their old passport and their official receipt.
For those who cannot personally claim their passports a duly notarized authorization letter and an identification card for verification purposes must be presented by the representative.
They can also arrange for the delivery of the passport by courier by bringing long their own pre-paid, self-addressed envelope during the processing period and make arrangements with the courier service counter at the Consular Section waiting area.
For minors, only their parents are authorized to claim the passport after showing the child’s old passport, their own passport, the official receipt and the birth certificate of the minor.
Passports are important documents that have to be kept valid. A lapsed passport would also mean a lapse in the protection of the Philippine government and their rights as Philippine citizens would be questioned as well.
Philippine Embassy in Kuala Lumpur, Malaysia
Address: 1, Changkat Kia Peng, Kuala Lumpur, 50450 Kuala Lumpur, Wilayah Persekutuan Kuala Lumpur, Malaysia
Phone Number: +60 3-2148 4233
Google Map Location
Below is a guide to help you with the location of the Phil embassy in KL.