For Filipinos working and living in Germany, it is important to keep your passport valid and active. Here we have outlined the steps on how you can renew your Philippine passport at our Philippine Embassy in Berlin. or at our Consulate in Frankfurt. Please be advised on this procedure and requirements for your convenience.
Germany caters to thousands of Filipinos. Pinoys enjoy almost the same benefits as Germans, and with the relationship that they created, many of these Filipinos are not only allowed to visit and stay in the country, but it also allows Overseas Filipino Workers to find a haven where they can work safely and be compensated well.
Also Read: Filipino Nurse Monthly Salary in Germany
Of course, before coming to this country, you need to fix a vital document for you to enjoy said privileges. Your passport is one of the most important things that you have to take care of, as this allows you to legally go out of the border of the Philippines and enter different states. Having this means that you are going to be appropriately documented and accounted for by the Philippine Embassy, as well as be recognized by the country that you are entering.
To help you with your passport renewal, here is a comprehensive walkthrough. This will help you to answer your queries regarding the requirements that the embassy will be asking from you, the whole step in processing your document until you get your new passport.
Requirements in Renewing your passport
In starting your journey when renewing your passport, you must know all the requirements that the Philippine Embassy in Germany will be asking from you. This shouldn’t be an added worry for you as these are only papers and forms that are either already with you or, if not, can be processed through the consular services of the embassy.
Some of the forms may also be downloaded through their official website and are free of charge. When preparing these documents and setting an appointment, make sure that you provide correct and complete information to prevent any more trouble. The following are the requisites that you must accomplish to successfully get your new passport, as provided on the embassy’s website:
Set an appointment
With the ongoing pandemic, the appointment system creates a systematic and safer venue for processing your venue. When setting an appointment, always make sure that you select a date that best suits your personal schedule and that you provide complete and correct information. It is also recommended by the embassy that before setting a reservation, you must have all of the required papers so that there will be no further delays for your date of appearance.
The Philippine Embassy in Berlin advises that those who reside in Berlin, Brandenburg, Hamburg, Bremen, Saxony, Lower Saxony, Saxony-Anhalt, Schleswig-Holstein, and Mecklenburg-Vorpommen are the only ones who will be extended with the appointment system for consular services. This is to limit the capacity of the people availing the services to prevent crowds and the spread of the Covid-19 virus. For those setting their appointment in the Philippine Embassy in Berlin, you may do so on this website http://philippine-embassy.de/book-an-appointment/.
On the other hand, those who reside in the federal states of Hesse, North Rhine Westphalia, Baden-Württemberg, Rhineland Palatinate, Saarland, Thuringia, and Bavaria may make their appointment with the Philippine Consulate General in Frankfurt AM Main. You may access the appointment system through this website https://frankfurt-pcg2.appointlet.com/s/appointment-schedule.
The appointment system is on a first-come, first-served basis. It would not be a guarantee that you can secure the date of your choice, and only the applicant may use such reservation as your slot is not transferable.
Prepare your documents
If you plan on renewing your passport, it is advised that you gather all your documents ahead of time. Download the application form available at the embassy’s official website, and using a blue or black inked pen, fill out completely and correctly all the applying information. You must also present your old passport and submit a photocopy of its data page. Secure your German residency permit (Aufenthaltstitel) or Schengen visa and submit a photocopy of it as well.
For those who prefer to have their new passport delivered in the comforts of their home, you must also submit a pre-paid envelope, preferably from your chosen courier service. It is crucial that the address and contact details that you have provided are complete, current, and active, as there are instances where the mail gets lost due to the wrong shipping address.
Personal appearance is needed
This requirement is applicable to all applicants, including infants. On the day of your personal appearance, make sure that you have brought all the necessary documents that need to be submitted. As a safety measure, you must arrive wearing a facemask and practice physical distancing in accordance with the minimum health standard protocols being enforced by the authorities.
Since your biometrics and photo will also be taken, you are required to wear decent clothing and must remove any accessories that may alter the clear full appearance of your face during the taking of your photo.
Pay the Passport Renewal Fee
The last requirement that you have to take care of is the passport renewal fee worth €55.00, which can only be paid through cash.
For special cases like changes and updates to your passport, the embassy will be needing you to provide additional documents. This is to verify that your specific case matter has a basis for any changes or cases that need to reflect on your passport. This won’t be much-added work to the process since most of the time, you already have such papers, or you may request one from the consular services of the embassy. The following are additional and supporting documents as provided on the embassy’s website:
Renewal with the change of surname (due to marriage)
- Original Marriage Certificate printed on security paper issued by the Philippine Statistics Authority (PSA; formerly NSO) if the marriage was done in the Philippines.
If done abroad
- Original Report of Marriage (ROM) issued by the Philippine Consulate General in Frankfurt, Philippine Embassy in Berlin or the Philippine Honorary Consulates in Germany; or PSA issued ROM if the Report of Marriage was filed in other Philippine Foreign Service Posts.
If married in Germany and wish to file their ROM with the Philippine Consulate
- See the Civil Registry portion of the embassy’s website.
For those who were married in countries other than Germany
- Review the procedures for applying for the ROM at the Philippine Embassy or Consulate with jurisdiction over the place where the marriage took place. You may send an email inquiry to the Philippine Embassy or Philippine Consulate General in Frankfurt in case you have further questions or are in need of further assistance.
Renewal with the change of surname due to divorce, widowhood, or adoption:
For Women Who Were Divorced from Their Foreign Husbands
- Refer to the requirements at the Special Cases section of the embassy’s website.
For Women, Whose Marriage Was Annulled by Court
- Annotated marriage certificate printed on security paper issued by the Philippines Statistics Authority (PSA)
- Birth-certificate printed on security paper issued by the Philippines Statistics Authority (PSA)
- Death certificate of the deceased spouse. If the husband died in Germany, an original Report of Death (ROD) and if the husband died in a country other than Germany, a PSA-issued ROD must be presented.
- If the husband died in the Philippines, the death certificate must be printed on security paper issued by the Philippines Statistics Authority (PSA).
- Birth-certificate printed on security paper issued by the Philippines Statistics Authority (PSA)
Important things to remember
It is important that you stay updated with all the information that the Philippine Embassy and the Consulate are providing as there might be sudden changes to the schedule of your appointment or the release of your new passport. In this pandemic, minimal exposure to the public is of utmost importance to avoid any possible exposure to the virus.
The turnaround time of your passport renewal will be about 4 to 6 weeks after you have provided all the needed documents. It should also be delivered to your doorstep around the same timeline as long as you have provided the correct mailing address for your passport. If in case there is any delay with the delivery of your new passport, you must coordinate with your chosen courier as the embassy has no obligation regarding this matter.
The Philippine Embassy in Berlin entertains passport applications on Mondays, Wednesdays, and Fridays from 10:00 am to 01:00 pm except on Holidays.
For those who made their appointments at the Philippine Consulate in Frankfurt, your applications will be entertained from Monday to Friday, 09:30 am to 04:00 pm, except on Holidays.
Make your safety a priority even when processing this document. Always follow minimum health standard protocols, and keep updated with the news and any information that the embassy will be given.
If in case you still have further questions regarding your passport renewal, or you require other assistance, you may reach the Philippine Embassy and the Philippine Consulate general through these:
Frankfurt Consulate General
Address: Westend Carree, Grüneburgweg 16-18, 1st Floor, 60322 Frankfurt Am Main, Germany
Tel. No.: +49 69 8700 66900
Hotline No.: +49 151 6248 7425
Assistance-to-Nationals No.: +49 151 5354 6841
firstname.lastname@example.org (general queries)
email@example.com (consular queries)
Facebook Page: https://www.facebook.com/PHinFrankfurt
Website Address: https://frankfurtpcg.de/
Embassy of the Philippines-Berlin
Address: Luisenstrasse 16, 10117 Berlin
Phone: +49 (0) 30 864 95 00
Emergencies: +49 (0) 173 521 57 03
Official Website: http://philippine-embassy.de/
With the ongoing Covid-19 pandemic, processing your documents is still possible but always take into consideration all that is happening to your surroundings. You must adapt to the changes of these processes and follow the rules that are being imposed by the authorities to make your application a lot safer. Once you have read this guide and have prepared yourself well for steps that you are going to take, passport renewal won’t ever be a trouble anymore.