Filipinos who are based in China and may need to renew their Philippine passport, you may head to the nearest Philippine Embassy or Consulate in order to process the application. We have written this guide to help you how you can apply for a PH Passport at the Philippine Embassy in Beijing, Philippine Consulate General in Guangzhou, Philippine Consulate General in Chongqing, Philippine Consulate General in Shanghai, or Philippine Consulate General in Xiamen.
For Pinoys to be able to work abroad, they must first secure their passport. The passport you hold resembles your identity and your source of rights when you go out of the Philippine borders. With the help of the Philippines’ relations with China or any other country throughout the years, you can enjoy the privileges the locals benefit from.
During your stay in China, it is vital that you make sure that your passport is updated and renewed as early as 12 months and not later than eight months until its expiry. This is to prevent any problems, especially if you have any plans of travelling in the future, as processing your document would take time. Here is an extensive overview of the requirements and your journey towards getting your new passport for Filipinos who are currently working or staying in China.
Requirements in Renewing your PH passport
In renewing your passport, you won’t have to worry about gathering and fixing a lot of papers since most of these documents that you will be needing are available online or are the ones that you already have at hand. Always remember that when filling out any form, you have to provide the complete and correct information being asked from you.
It’s also recommended that you remember all the steps and documents ahead of time, especially in this pandemic, to prevent you from doing unnecessary actions that will cause you to be exposed in public or to miss out on things that are required for you to do. The following are the requisites needed from you to process your passport renewal, as provided on the official website of the embassy:
Accomplish application forms
Before proceeding to the Philippine Embassy in Beijing or the Philippine Consulate General in Shanghai, it is important that you know first what documents you will need to prepare first. The application forms that you have to fill out are available on the respective website of each institution where you wish to process your passport renewal.
You must provide completely and accurately your information to all the applicable boxes using a black or blue inked pen. In providing you contact information, make sure that your active email, address, and phone numbers as these are ways that the embassy or the consulate will be reaching out to you.
You must now then secure your current ePassport and photocopies of its data page and latest Chinese visa page.
So that you won’t miss out on any of these papers, an additional tip is that you put them in an envelope prior to your intended visit.
Personal appearance is required.
The Covid-19 pandemic is still happening, and to safeguard yourself from exposure, make sure that you wear a face mask on the day of your reservation. You must also follow minimum health standard protocols and practice physical distancing while at the embassy or consulate.
Applicants for a passport renewal are required to personally appear at the embassy or consulate for the capturing of their biometrics and photo; this includes infants. This is to also validate and authenticate all the documents that you will be submitting as questions may be asked to you. Since your photo will be taken, you are required to arrive wearing decent clothing, and any accessory that might alter your appearance must be removed.
Passport Renewal Fee
For your passport renewal, you must take care of a fee of RMB 456.00.
Additional requirements
For further validation, the Philippine Embassy in Beijing and the Philippine Consulate General in Shanghai will be asking you to provide these additional documents. These won’t be any added trouble since usually you already own these papers, or if not, they can be requested through the embassy and consulate. It is important that you know these additional requirements for special cases since your non-compliance would result in your passport not be processed. The following are the additional requirements being asked, as provided by the official website of the embassy and the consulate:
For a change of name and/or marital status
- Original documents issued by the Philippine Statistics Authority (PSA) and authenticated by the Department of Foreign Affairs (DFA):
- Marriage Contract
- Annotated Birth Certificate
- Annotated Marriage Contract to show annulment/divorce/court-ordered instruction
- Death Certificate of Spouse
If the applicant is a married female but is not using her spouse’s last name in the passport
- Original Marriage Contract or Report of Marriage issued by the Philippine Statistics Authority (PSA) and authenticated by the Department of Foreign Affairs (DFA)
If a female applicant’s marriage has been dissolved and wants to revert to her maiden surname
- Original Marriage Contract or Report of Marriage issued by the Philippine Statistics Authority (PSA) and authenticated by the Department of Foreign Affairs (DFA) stating that the marriage has been dissolved;
- Original Court Order dissolving the marriage authenticated by the Department of Foreign Affairs (DFA); and
- Original Certificate of Finality from the court authenticated by the Department of Foreign Affairs (DFA)
If the applicant has a discrepancy in data or lacking data in the Birth Certificate or Report of Birth
- Birth Certificate or Report of Birth issued by the Philippine Statistics Authority (PSA) and authenticated by the Department of Foreign Affairs (DFA) reflecting the corrected entry
If the applicant is a Dual Citizen
- Original Birth Certificate or Report of Birth issued by the Philippine Statistics Authority (PSA) and authenticated by the Department of Foreign Affairs (DFA);
- Original passport of the country of second citizenship; and/or
- Original Identification Certificate issued by the Philippine Foreign Service Post (FSP) or the Bureau of Immigration (BI) authenticated by the Department of Foreign Affairs (DFA)
If the applicant is a Naturalized Filipino Citizen:
- Original Identification Certificate of Naturalization from BI authenticated by the Department of Foreign Affairs (DFA)
For Minors or those 17 years old and below (In Shanghai)
- Original application form signed by either parent or authorized adult companion;
- Personal appearance of minor applicant and either parent or authorized adult companion;
- Original Birth Certificate or Report of Birth issued by the Philippine Statistics Authority (PSA) and authenticated by the Department of Foreign Affairs (DFA) OR original Report of Birth if the birth was only reported in less than a year;
- Original Local Civil Registrar Copy may be required if PSA Birth Certificate is not clear or cannot be read;
- Original Marriage Contract or Report of Marriage issued by the Philippine Statistics Authority (PSA) and authenticated by the Department of Foreign Affairs (DFA) of parents is required if only one parent is accompanying the child;
- If parents are unmarried, the mother should accompany the child in the passport application or if not, an original notarized and authenticated Affidavit of Support and/or Consent executed by the mother will be required if she is not accompanying the child;
- Passport/s of parent/s or authorized adult companion;
- Original School ID (if applicable); and
- Current ePassport with a photocopy of data page and latest Chinese visa page
If the applicant is not accompanied by the parent/s during the application process
- Original notarized and authenticated Special Power of Attorney and Affidavit of Support and/or Consent executed by the parents designating the minor’s companion to assist in the application process; and
- Passport of the authorized adult companion
If the applicant has a discrepancy in data or lacking data in the Birth Certificate or Report of Birth
- Original Birth Certificate or Report of Birth issued by the Philippine Statistics Authority (PSA) and authenticated by the Department of Foreign Affairs (DFA) reflecting the corrected entry
If the applicant is a Dual Citizen
- Original Birth Certificate or Report of Birth issued by the Philippine Statistics Authority (PSA) and authenticated by the Department of Foreign Affairs (DFA);
- Original passport of the country of second citizenship; and/or
- Original Identification Certificate issued by the Philippine Foreign Service Post (FSP) or the Bureau of Immigration (BI) authenticated by the Department of Foreign Affairs (DFA)
If the applicant is a Naturalized Filipino Citizen
- Original Identification Certificate of Naturalization from BI authenticated by the Department of Foreign Affairs (DFA)
Important Things to remember
After complying with all the requisites provided above, allow a turnaround time of 4 to 6 weeks before you may claim your new passport. You may also check if your passport is ready for release by checking the provided list of the Philippine Embassy or Philippine Consulate General.
For the release of your renewed document, you have the option of personally going to your designated place of renewal, or you arrange and pay for private courier service of your choice. Your passport may only be received by you personally with your original receipt, old passport, and claim stub or by a representative provided that they show proper identification and authorization signed by you. For minor applicants, the passport may be received by their parent or guardian.
The embassy advises that you renew your passport at least eight months before its expiration as those documents with a validity of fewer than six months won’t be issued with exit visas.
As the pandemic still poses a danger for all of us, it is important that you stay updated with the news and information that the authorities provide. You must also follow any safety precautions being put out by health institutions to help prevent the spread and exposure to the virus. Stay informed with the advisories that the embassy and consulate give out as there might also be changes with the schedule of consular services to avoid any future problems.
Contact information
For your questions and any other assistance, take note of these contact details:
Philippine Embassy in Beijing
Address: 23 Xiu Shui Beijie, Jianguomenwai
Chaoyang District, Beijing China, 100600
Email: beijingpe.consular@dfa.gov.ph
Tel No.:6532-1872/6532-2451 local 117, 118, 128 and 125
Website: https://beijingpe.dfa.gov.ph/
Schedule of Services:
9:00 AM – 5:00 PM
Mondays to Fridays (except holidays)
Philippine Consulate General in Shanghai
Address: Suite 301 Metrobank Plaza, 1160 Yan’An Road, Changning District, Shanghai 200052, People’s Republic of China
Tel. No.: (+86-21) 6281-8020
Fax No.: (+86-21) 6281-8023
Email: shanghai.pcg@dfa.gov.ph | shanghai.pcg@hotmail.com
Website: www.shanghaipcg.dfa.gov.ph
Schedule of Services:
9:30 to 11:30 AM, 1:30 to 5:00 PM
Mondays to Fridays (except holidays)
Final Thoughts
Passport renewal should be easy for you as you have already experienced applying for your passport. The requirements, as well as the process, are almost the same. But to make things easier for you, it’s better to refresh your knowledge and prepare yourself for what you should expect once you plan on fixing your passport. With the pandemic still happening, do every step you take with a bit more precaution. Once you gather everything that you have read here into consideration and start applying them, passport renewal won’t be any more trouble to you.