For Filipinos who are currently living or working in Austria and wish to renew their passport, the Philippine Embassy in Vienna is always ready to provide upfront services for them. Hence, they need to be well informed with all the happenings, particularly in this time of the pandemic, regarding all the processes and requirements of passport renewal.
Also Read: Austria Do’s and Dont’s
In traveling abroad, one of the essential requirements you need to bring is your passport, as it will be the support to your identity, especially when you are outside the border of your home country. To help you and our fellow Filipinos abroad, here are the compilations of the requirements you need to keep in mind.
Requirements in Renewing Your Philippine Passport
Passport renewal is one of the most crucial parts that you need to comply with, especially when you are currently staying outside the borders of the Philippines. However, you don’t need to worry too much about being burdened by countless paperwork since some of these documents can be done and available online, and others are already at hand. Thus, you still have to prepare every requirement for your passport renewal to avoid last-minute complications and thereby waste your time. To have a smooth and easy passport renewal process, here are the requirements you should take note of beforehand:
Personal Appearance
All the applicants for a passport renewal must appear personally in the embassy for the picture taking, signature, and thumb printing. Thus, you are obligated to wear decent clothes. You must remove your eyeglasses, hair accessories, earrings, necklaces, and other unnecessary accessories as this might alter your appearance in the I.D.
Accomplished e-passport application form and other requirements
In renewing your passport, you need to prepare all the documents and fill in all the necessary information in the paper before you proceed to the embassy. Everything you put must be your active contact information, including your contact number and email address, as these will be the effective ways for you to be reached out by the embassy or the consulate. Aside from this, you also have to prepare an original Philippine passport, a photocopy of the passport’s data page, and an original and photocopy of a valid visa. All of these are what you need to secure in one envelope for you not to miss out on any required documents during your passport renewal.
Passport Renewal Fee
For your passport to be renewed entirely, you have to prepare EUR 54.00 for the fee.
Additional Requirements
The Philippine Embassy in Austria might require you to provide other requirements for further validation of your passport renewal. However, you have to note that you already have some of these documents, and you don’t need to give a new one, or if you haven’t compiled one of those added specifications, you need to request it in the embassy to ensure that your renewal process will not be troubled. So here are the additional requirements as stipulated in the official website of the Philippine embassy in Austria:
FOR FIRST-TIME APPLICANTS, INCLUDING INFANTS/CHILDREN WHO WAS BORN IN AUSTRIA, SLOVENIA, AND SLOVAKIA
- Personal appearance of the applicant
- Personal appearance of the Filipino parent/s
- Accomplished ePassport Application Form
- Duly registered Report of Birth: original and photocopy
- Report of Birth – which shall be filed first at the Philippine Embassy in Vienna, Austria; will be released after three (3) working days
- Valid Philippine passport of the parent/s: original and photocopy;
- PSA/NSO issued Marriage Certificate/Contract or Report of Marriage or PSA/NSO issued Report of Marriage of Parents: original and photocopy;
- ePassport Fee: EUR 54.00;
- Other documentary requirements, as deemed necessary.
RENEWAL OF RECENTLY EXPIRED/EXPIRING PASSPORT OF MINOR APPLICANTS OR THOSE 17 YEARS OLD AND BELOW
- Personal appearance of the minor applicant
- Personal appearance of the Filipino parent/s
- Accomplished ePassport Application Form
- Philippine Passport of the minor applicant: original and photocopy of the passport’s data page and last page
- PSA/NSO issued Marriage Certificate/Contract or Original Report of Marriage or PSA/NSO issued Report of Marriage if the father is filing the minor’s application for the renewal of passport: original and photocopy;
- Valid Philippine passport of the parent/s: original and photocopy
- Valid visa – original and photocopy (front and back)
- ePassport Fee: EUR 54.00
- Other documentary requirements, as deemed necessary.
RENEWAL OF RECENTLY EXPIRED/EXPIRING PASSPORT
- Personal appearance of the applicant
- Accomplished ePassport Application Form
- Philippine Passport of the applicant: original and photocopy of the data (information) page and last page
If your current passport has an amendment, you must submit a photocopy of the page proving the amendment;
If your passport in possession was issued before May 01, 1995, you need to present a PSA/NSO issued birth certificate.
- Valid visa – original and photocopy (front and back)
- if with dual citizenship or with another foreign citizenship acquired through naturalization, original and photocopy of documents pertaining to re-acquisition/retention of Philippine citizenship (Oath of Allegiance, Identification Certificate, and Order of Re-Acquisition of Philippine Citizenship)
- Report of Birth, if born with dual citizenship – original and photocopy
- Other documentary requirements, as deemed necessary
- ePassport Fee: EUR 54.00
RENEWAL OF RECENTLY EXPIRED/EXPIRING PASSPORT FOR A FEMALE APPLICANT WHO WANTS TO ADOPT THE SURNAME OF HER HUSBAND:
- Personal appearance of the applicant;
- Accomplished ePassport Application Form;
- Philippine Passport of the applicant: original and photocopy of the passport’s data page and last page;
- PSA issued Marriage Contract or Report of Marriage – original and photocopy; or
- Valid visa – original and photocopy of the valid visa (front and back);
- Other documentary requirements as deemed necessary
- ePassport Fee: EUR 54.00
REPLACEMENT OF LOST OR DAMAGED e-PASSPORT
- Personal appearance of the applicant;
- Accomplished ePassport Application Form;
- Copy of lost passport or remains of damaged passport;
- Valid visa – original and photocopy of the valid visa (front and back);
- DFA Authenticated PSA/NSO Birth Certificate or Report of Birth: original and photocopy;
- DFA Authenticated PSA/NSO Marriage Certificate/Report of Marriage, if married: original and photocopy;
- Affidavit of Loss or Damage stating in detail the circumstances of loss or damage, Affidavit Fee: EUR 22.50;
- Police Report issued within the place where loss occurred with Official English translation. (For Lost passports only);
- Other documentary requirements as deemed necessary
- Lost ePassport Fee: EUR 135.00
Important Things To Remember
The COVID-19 virus is still threatening the lives of everyone; thus, you have to make sure that when you visit the Embassy, you follow all the health protocols, such as wearing your face mask, always bring your alcohol, and distance yourself from the crowd. All of these will guarantee to keep you safe while processing your passport renewal. Aside from this, you must be reminded that if your passport is not an e-passport or has been mutilated, expired recently, or misplaced, you may inquire with the Philippine Embassy to know the requirements, or you can also click this link http://www.viennape.dfa.gov.ph/index.php/consular-services/epassport-forms-and-requirements.
The Philippine Embassy will not cancel your old passport until you already receive your new and the canceled passport. Also, you have to remember that you need to bring cash when paying the renewal fee since the embassy will only accept cash payments. Above all, as we are all quarantined due to pandemics, you must be well-knowledgeable of all the requirements and prepared enough during your visit to the embassy for you not to be exposed longer in the public areas and save your time.
Contact Information
Schedule of Services: 9.00 to 17.30 by local time.
Address : ARES Tower, 20-21 Floor,Donau-City-Strasse 11, 1220 Vienna, Austria.
Telephone : (+43 1) 533 2401Emergency: (+43 6991) 232 2034
Fax : (+43 1) 533 2401 24
Consular Email address :passportviennape@gmail.com
visaviennape@gmail.com
otherservicesviennape@gmail.com
Embassy and Mission : office@philippine-embassy.at
vienna.pe@dfa.gov.ph
Final Thoughts
Passport renewal must be one of the crucial things you need to consider as it plays a significant role in your identity while being away from your country. However, it will no longer be a burden to you since you can already process online, or some of the requirements are already at hand. All the information posted here will refresh your knowledge about the passport and its renewal processes. Thus, while we are still stuck in this pandemic, you need to put extra effort into knowing everything about fixing and applying for your passport.